Illinois Wing Civil Air Patrol
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Fuel Receipt Instructions

All funded sorties (A missions) must have a fuel receipt uploaded. In most cases, it is necessary to add a few items to the fuel receipt prior to upload. The information can be written on the receipt or added via your iPad on a PDF editor. Bold items are typically not on a receipt and must be added.

Mandatory Information

  • FBO Name
  • FBO Address & Phone
  • Date of Service
  • Fuel Quantity
  • Price Per Gallon
  • Total Purchase Price
  • Aircraft N Number
  • Mission Number & Sortie Number (Example: 23-T-7763 A0054)
  • PIC Name & CAPID (Example: Custeau 424242)
  • Hobbs Time in hours

Upload Information

  • Receipts must be uploaded in PDF format. Do not upload a JPEG or other image file.
  • Receipts must be legible, check your upload before you upload.
  • Receipts must be uploaded no later than 48 hours after a sortie.
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